AI for writing, slides and email.

In offices, people now use AI to draft emails, reports and presentations in minutes. The skill isn't letting AI write everything; it's using AI for the first draft and your judgment for the final version.

The draft-and-edit workflow

1. You decide the purpose, audience and key points.
2. AI writes a first draft from your points.
3. You edit: fix facts, add real details, adjust tone.
4. AI polishes: "Make this clearer and under 150 words."
5. You do a final check before sending.

Emails

Prompt: Write a polite email to a client, Mr. Rao, explaining that their order
will be delayed by 3 days because of a supplier issue. Offer a 5% discount on
the next order. Keep it under 120 words, professional but warm.

Then check: are the dates, numbers and names correct? Does it sound like you?

Documents and reports

• "Turn these rough notes into a structured report with headings: [paste]"
• "Summarise this 10-page document into 5 bullet points for my manager."
• "Make this paragraph simpler for a non-technical reader."
• "Check this for grammar and clarity. Show me the changes."

Slides

• "Create an outline for a 6-slide presentation on [topic] for [audience], with a title and 3 bullet points per slide."
• Many tools (Canva, Google Slides, Microsoft PowerPoint with Copilot, Gamma) can turn an outline into designed slides.
• Then add real data, your own examples, and simple visuals.

Keep your voice

AI text often sounds generic: "In today's fast-paced world…", "delve into", "it's important to note". Delete these. Add specific details only you know. Readers trust writing that sounds human and specific.