Email like a professional.
Every job, college application and government form needs email. Many young people mostly use WhatsApp and feel unsure with email. Today you'll set up a professional email and learn every feature you'll need at work.
A professional address
| Avoid | Use |
|---|---|
| rockstar_ali786@gmail.com | ali.raza@gmail.com |
| cutepari2005@yahoo.com | ayesha.fatima.hyd@gmail.com |
Create a free Gmail or Outlook account just for studies and jobs.
Key features
| Feature | Use it for |
|---|---|
| To | The main person who must act |
| CC (copy) | People who should know, but don't need to act |
| BCC (blind copy) | Sending to many people without showing their addresses to each other |
| Attachment | Files (CV as PDF, documents). Check size limits (Gmail ~25 MB; larger files go as Drive links) |
| Reply vs Reply all | Reply all only when everyone needs to see your reply |
| Forward | Send an email you received to someone else |
| Signature | Automatic name, role and phone at the end of your emails |
Stay organised
- Labels/folders: Jobs, College, Bills.
- Search:
from:hr@company.com,has:attachment,subject:offer. - Star important emails; archive the rest.
- Unsubscribe from promotional emails you never read.
Set up a signature
Ayesha Fatima
B.Com (Computers) · Osmania University
+91 90000 00000 · linkedin.com/in/ayeshafatimaGmail: Settings → See all settings → General → Signature.
Email safety (quick recap)
- Check the sender's real address, not just the name.
- Don't open unexpected attachments, especially .zip, .exe or macro files.
- Turn on 2-step verification for your email: it protects every other account linked to it.
You're emailing your CV to HR and want your college placement officer to know. Where do you put the officer?
CC keeps them informed without asking them to act.
How do you send one email to 40 students without showing everyone's addresses?
BCC hides recipients from each other.
Your task (20 min)
Create (or tidy) your professional email: add a profile photo, a signature, 3 labels (Jobs, College, Bills) and turn on 2-step verification. Send yourself a test email with your CV attached as a PDF.
Lesson 7 complete!
You can create a professional email address and use To/CC/BCC, attachments, folders, search and signatures. Next: cloud storage with Google Drive and OneDrive.
Next: Cloud: Google Drive and OneDrive →