Cloud: Google Drive and OneDrive.
The cloud means your files are stored safely online, so you can open them from any device, share them and never lose them when a phone breaks. Today you'll learn to use cloud storage like an office professional.
What cloud storage gives you
- Access anywhere: phone, laptop, college computer.
- Backup: phone stolen or laptop crashed? Files are safe.
- Sharing: send a link instead of a heavy attachment.
- Collaboration: several people edit the same document at once.
| Service | Free space (approx.) | Best with |
|---|---|---|
| Google Drive | 15 GB (shared with Gmail and Photos) | Google Docs, Sheets, Android |
| Microsoft OneDrive | 5 GB | Word, Excel, Windows |
| iCloud | 5 GB | iPhone, Mac |
Sharing with the right permissions
| Permission | Can do |
|---|---|
| Viewer | Only see |
| Commenter | See and add comments |
| Editor | Change, delete and share |
And who can open the link:
- Restricted: only people you add by email.
- Anyone with the link: anyone who gets the link (careful with private files!).
Aadhaar, PAN, marksheets and bank statements should be shared only with specific people, never with "anyone with the link". Remove access when no longer needed.
Good habits
- Keep the same folder system as Lesson 4.
- Turn on automatic photo backup (Google Photos / OneDrive camera upload).
- Use the Offline option for files you need without internet.
- Check storage regularly; delete big files you don't need.
You share your project report for a teacher to correct, but you don't want them to change your text directly. Which permission?
Commenter lets them suggest without editing.
Module 2 test
DNS is like…
Names to addresses.
80 Mbps downloads roughly how many megabytes per second?
8 bits = 1 byte.
BCC is used to…
Blind copy.
Which sharing setting is safest for your Aadhaar copy?
Only people who need it.
Your task (20 min)
Upload your important documents into a "Documents" folder in Google Drive or OneDrive with the folder system from Lesson 4. Turn on photo backup. Check the sharing settings of 3 files you shared before and fix any that are too open.
Lesson 8 complete!
You can store, organise, share and back up files in the cloud with the right permissions. You finished Module 2!
Next: Google Docs and Word →